Matters subject to publication concerning protection of personal information

KCCS hereby publishes the following matters in accordance to "Act on the Protection of Personal Information" (Act No. 57, 2003; hereinafter referred to as "Personal Information Protection Act") and JIS Q 15001: 2006.
They Include matters "that are placed in the state the person can easily know" and matters required to be placed in the "state the person can know (including the case where the answer is provided without delay at the request of the person)."

1. Identification of the purpose of use of personal information

In handling personal information, KCCS will identify the purpose of use as much as possible.
In addition, with respect to the personal information that was acquired before April 1, 2005, KCCS properly acquired within the range of the purposes of use mentioned below and use them.

2. Purpose of use of the subject personal information

  • 1
    KCCS is constantly aware of the importance of personal information and takes appropriate measures including the education on the prevention and correction of unauthorized access to personal information, loss, destruction, falsification, and leakage of personal information.
    • For the development of products and services of KCCS, and evaluation and improvement of quality of the products and services;
    • For providing guidance and information of the products and services;
    • For planning and implementation of events, campaigns and seminars of KCCS, and guidance and provision of information concerning these;
    • For the implementation of contracts or transactions;
    • In order to respond to inquiries and consultation from customers;
    • In order to provide after-sales service of KCCS's products and services;
    • In order to conduct surveys;
    • In order to improve and develop, etc. KCCS's services by aggregating and analyzing, etc. personal information and creating statistical data processed so that individuals can not be identified;
    • In order to send an e-mail, etc. to customers for the purpose of seeking consent for use of personal information; and
    • In order to use or disclose personal information after obtaining the voluntary consent of customers.

    Products and services currently provided by KCCS

    • ICT
    • Telecommunications Engineering
    • Environment and Energy Engineering
    • Management Consulting
  • 2
    KCCS uses personal information of business partners (suppliers and contractors, etc.) necessary to perform the business of KCCS mentioned in the preceding section for business communication.
  • 3
    KCCS collects and use personal information of the employees of KCCS for employment and personnel management of the employees in KCCS.
  • 4
    KCCS will not collect or use personal information beyond the extent necessary to achieve the purposes of use mentioned above.
  • 5
    It is optional for the person to provide personal information to KCCS. But, if personal information is not provided, the response for the purposes mentioned in 2 and 4 cannot be made to the person.

3. Provision to a third party of personal information

With respect to "provision to a third party" of personal information, KCCS properly manages personal information provided by the person and will not provide it to a third party without obtaining the consent of the person in advance except for the following cases:

  • If in accordance with the laws and regulations;
  • Cases in which there is a need for the protection of a human life, body or property, and it is difficult to obtain the consent of the person;
  • Cases in which there is a particular need for improvement of public health or promotion of the sound growth of children, and it is difficult to obtain the consent of the person;
  • Cases where it is necessary to cooperate with a national organization, local public authority or a person who is entrusted by them in performing an operation prescribed by laws and regulations, and it is likely to interfere with the performance of such operation by trying to obtain the consent of the person; and
  • When personal information is provided to group companies or other business partners to the extent necessary for the purpose of use.

4. Use of personal information of employees

  • 1
    KCCS is constantly aware of the importance of personal information and takes appropriate measures including the education on the prevention and correction of unauthorized access to personal information, loss, destruction, falsification, and leakage of personal information.
  • 2
    Purposes of use and main contents (hereinafter, the upper is the purpose of use and the lower is the main contents)
    • Calculation, payment, and deduction of salaries, bonuses, and social insurance (Including work management) Implementation of the matters concerning salaries and bonuses stipulated in the wage rules, the payment, and deduction of them, work management, procedures of social insurance including health insurance, employees' pension insurance and labor insurance, and operation of withholding
    • Personnel labor management
      Implementation of the personnel matters stipulated in rules, salary increases, bonuses, and personnel evaluation including promotion, and planning of personnel measures
    • Creation of administration documents necessary to perform the business including employees' directory Creation, etc. of administration documents for the operation of events, employees' directory, and other administration documents to perform the business
    • Proper operation of organization
      Management and planning, etc. of the organizational and personnel structure
    • Ability development of individual employees
      Implementation, management and planning, etc. of training courses
    • Selection of recruitment and decision of assignment
      Selection of recruitment and decision of assignment, etc. of prospective employees
    • Provision of welfare
      Implementation, management, and planning of welfare system, and implementation of salary deduction, etc.
    • Health management
      Implementation, management, and planning of measures for the maintenance and promotion of physical and mental health of employees, and implementation of safety obligations including employment measures
    • Calculation and payment of severance pay
      Calculation and payment of severance pay, etc.
    • Other procedures required by labor agreements and laws, etc.
      Performance and compliance of the matters stipulated in laws and regulations and labor agreement, operation and management of authorities of internal system, responses to inquiries from government agencies and customers, etc., and other purposes that are not contradictory to the laws and regulations or internal rules concerning personal information for performance of the matters stipulated in internal rules.
  • 3
    Range of persons who share information
    • Personal information may be shared within the scope of the purposes of use between Kyocera Group companies.
  • *
    The Kyocera Group refers to the subsidiaries of Kyocera Corporation, affiliated companies and their subsidiaries.

5. Measures to be taken when personal information is obtained by other ways than obtaining directly from the person in writing

When KCCS obtains personal information indicated in writing directly from the person (direct written acquisition), it clarifies the purpose of use each time, but the following personal information obtained by other way than direct written acquisition are handled within the purposes of use respectively indicated.

Personal information Purpose of use
Personal information concerning owners of lands, etc. of construction and installation sites (including prospective sites) of mobile wireless base stations and other communications facilities It will be used only for the purpose of construction, installation, and maintenance thereafter of mobile wireless base stations and other communications facilities.
Personal information provided by consigners associated with consignment of business It will be used only for the purposes of the business consigned by the consigner.
Personal information concerning employees provided by other person than the person Separately to be agree with the employees.

6. Title, name and contact of the Chief Privacy Officer

Eiji Hanada, General Manager of Administration Group
TEL: 81-(0)3-5796-4300

7. With respect to the procedures to respond to the "request for disclosures, etc, "

KCCS may transmit or send by e-mail, Web, or postal mail, or call for provision of information on services of KCCS, or products or services of business partners that seem beneficial to the person, or other communication to the person including recruitment. In this case, such treatment may be suspended or resumed by the request of the person in the way separately prescribed by KCCS. For this purpose, KCCS responds to the request by the person of the retained personal data or an agent of such person such as disclosure, changes, etc. and termination of use. Please specify the contents of the services provided by KCCS for proper disclosure.
Unless KCCS is able to verify that the requesting person is the person of the retained personal data, it may not respond to the request of disclosure, changes, etc. and termination of use.

8. Contact of complaints and inquiries

If you have any complaints to KCCS, questions on procedures including request of disclosure of the retained personal data of KCCS and the fees for them, and questions on this Privacy Policy, please send an e-mail indicating your name, address, mail address for reply and the details of question, etc. to the e-mail address of KCCS. KCCS will use your personal information only for the purpose of identify the person who sent the e-mail and replying from KCCS. In addition, KCCS may ask some questions before answering the questions in order to verify the person who asked the questions is the person whose personal information is held by KCCS depending on the contents of the questions.

E-mail address for inquiries of KCCS

Secretariat Office of Personal Information Management
Contact: kythom@kccs.co.jp

9. Change to the Policy

This Privacy Policy and the contents of published matters may be changed as necessary.
As the person concerning the personal information is not noticed each time, please always refer to the latest contents in using this page.

Date of Enactment : April 1, 2005
Date of Latest Revision : April 1, 2018